NOTION ADD STATUS SOFTWARE

Setting up a Gantt chart is still easier and more effective with tools such as TeamGantt compared to Notion. Thanks to sub-items, you can use Notion’s timeline view to create Gantt charts. This may cause potential mistakes in large teams if the individuals using the system are not aware of its underlying structure and best practices. If you have a task that is blocked by another task, you can still edit the former without any restrictions. Secondly, dependencies do not truly block an item to be marked as “complete”. To make this experience more seamless, you could use advanced rollups and formulae (not the scope of this post, so I won’t get into details). This limitation creates friction in creating sub-items, that you will need to manually categorize appropriately every time. For example, a sub-task will not automatically inherit the same “Project” of its parent task (except if you create specific linked views with “forcing filters”). For one, sub-items don’t inherit specific property values from their parent item. Notion sub-items and dependencies also have some limitations that teams may find relevant. You will find two additional relation properties in your Notion database, which you can rename as you like. From a data structure perspective, also dependencies in Notion create a parent-child relationship within the same database. You will see an arrow depicting dependencies in a timeline view. You can then drag and drop the extremity of one task to another to create dependencies. You can activate dependencies only in a timeline view, via the three dots menu next to the New button. They enable you to define the complete sequence of tasks/milestones, which task/milestone is blocked by which, and which task/milestone blocks what.

Dependencies are particularly useful for project management too. These are only visualizable in the timeline view at this time (December 2022). The second-and related-new feature Notion released last week is dependencies. So, you can consider the new Notion sub-items feature a user-friendly experience to create relational properties, which may otherwise feel overwhelming to many users. You will discover two new properties in your database, which you can rename freely.

NOTION ADD STATUS SOFTWARE

In turn, each sub-item can contain as many “children” as you like, ad nauseam.įrom a data structure perspective, whenever you activate sub-items in Notion, the software automatically creates a new relation property within the same database. A parent task can contain as many children as you like. The sub-task is the “child” of the parent task. These two terms are relevant here: there is a parent-child relationship between regular items and their sub-items. Sub-items let you add sub-components to any database page, turning the “parent” into an expandable toggle that contains all its “children”. You can activate sub-items in any table or timeline view in a Notion database, by clicking on the three dots next to the New button. While I am focusing on project management use cases in this post, sub-items can be used in any Notion database, and you can find your most suitable use case depending on your needs.

In a project management system, you can think of these as subtasks, or milestones, depending on which database you are implementing them. The first new feature in Notion is sub-items.

Notion add status